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South shields £7.05 - £7.50 / Hour (Plus Holiday Pay)
Receptionist - South Shields, South Tyneside
An experienced Receptionist is required to work on a Full Time, Temporary assignment, working for a large educational sector based in South Shields. Working week is Monday - Friday 8:30am - 4:30pm and pay is £7.50. The role is to start ASAP and is ongoing initially until 20th December 2018. The job role includes:
- Welcome visitors, signing them in and escorting them to their destination or ensuring that they are put in touch with the appropriate member of staff. - Answering general enquiries from Institute members. - To respond to telephone calls, emails or personal enquiries from staff and members of the public, taking messages or referring people on as appropriate. - To process the mail for the Institute: sorting and distributing incoming mail for staff and students; forwarding any mail incorrectly addressed; ensuring all outgoing mail is processed and franked daily and by the collection deadline. - Be responsible for receiving deliveries of parcels. - To manage the booking system for the Institute telephone conference line, car parking space, speakerphone and room bookings. - To manage the central stock of stationery, monitoring stock levels and replenishing stocks as required, and to maintain basic office services e.g. photocopiers. - To provide support to meetings, e.g. room booking, organising refreshments, minute-taking where necessary, distribution of agenda and papers, etc. - To assist with general office tasks such as typing, scanning, photocopying and filing.
The successful candidate must:
• Have previous experience in a similar role • Up to date comprehensive knowledge of Microsoft Office packages plus email and internet. • Ability to demonstrate a customer focused and positive approach • Be a clear communicator, both orally and in writing with good interpersonal skills. • Ability to use initiative • High attention to detail • Ability to manage conflicting priorities • Ability to work flexibly and co-operatively with others • Experience in a relevant customer-facing role • Experience in using Microsoft Office software (Word, Excel, Outlook) and • Relevant receptionist experience in a busy office environment